How is data synced with Compass+ over the summer holidays?
Schools set-up their Management Information Systems for the next academic year at different times and then switchover to the next academic year at different times over the summer months. In order to manage this, Assembly our partner, only supply us with data for your next academic year from 1st September onwards. This means that you will only have access to pupil data in Compass+ for the 2020/21 academic year from 1st September 2020.
What can I do with Compass+ during the month of August?
During the month of August, as we cannot pull through your pupil data, you will have access to reduced functionality, but there are a number of things that you can still do in order to plan for the upcoming academic year. We’ve written some guidance to help you get the most out of the tool: Find out more
Please note that you will not be able to take a Compass evaluation over the month of August, as this relies on your pupil numbers being pulled through from your Management Information System. Please return to the tool on September 1st to take your first Compass evaluation of the year.
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More FAQs on how we sync your data
How does Compass+ sync data with your school over the summer holiday?
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If you have onboarded to the Compass+ tool between the dates of 23rd July and 31st August, you may find that there is no pupil data in Compass+. Please return to the tool on September 1st once your data has been pulled through from your Management Information System and you will be able to start using all of the different features available to you in the tool.
How will this affect Compass+ and what I can do with the tool during the month of August?
Within Compass+ the academic year change happens on the 31st July, a month earlier than we can pull through data from your Management Information System (via our partner, Assembly).
This will mean that the following will not be possible during this time:
You will not be able to take a Compass evaluation
You will not be able to create custom groups for the next academic year
You will not be able to attribute activities to specific groups or pupils
You will not be able to see your current pupil list reflected in the tool
However, you will be able to:
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Set-up activities for the next academic year (2020/21), without attaching pupils or groups
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Copy activities from your previous academic year to your current academic year, without attaching pupils or groups
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Create careers partners in your database
Following the academic year change in the tool on September 1st, will I still be able to see all of the previous activities, evaluations, destinations and careers partners that I put into Compass+ in previous academic years?
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You will be able to view and edit your plan (including all of your activities) for the 2019/20 academic year within the tool still if you need to make any updates.
You will be able to view all pupil profiles for both past and present pupils, and any activities they had planned/completed or cancelled in the system for that year.
You will be able to see any group memberships that a pupil has had in previous academic years
You will be able to view destinations information that you have input for any current pupils, and you will also still be able to access this for past pupils
All careers partners that you have input into the tool, will still be available to you
From September 1st 2020, what should I expect to see in the Compass+ tool?
From September 1st, Assembly will sync your data for the next academic year and we will be able to pull this through to Compass+, and you will be able to do the following in the tool:
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If you have created custom groups for the previous academic year (2019/20), then we have made it straightforward for you to copy these across to your current year (2020/21) so that you can continue to use these to create more targeted interventions/activities in the system.
In order to copy these from your previous academic year 2019/20 you will need to:
Step 1: Navigate to ‘Plans’ in the main navigation and select ‘Manage groups’
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Step 2: Select ‘2019/20 (previous)’ in the Academic year drop down, and ‘Custom groups’ in the Group Type drop down
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Step 3: Select the icon highlighted below in order to copy that group to your current academic year
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Step 4: A modal will display, this will continue to show any groups or individual pupils that might still be relevant to this group in the current academic year (where they are still on roll), allowing you to easily delete or add individual pupils or groups to the custom group
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You can access guidance for this here.